We scan the documents and forms you deliver to us to produce an electronic image. We then store the original paper documents and use the electronic image as the working document.
When a customer searches a record, they see the electronic image reproduced online. So it is important not only that the original is legible, but that it can also produce a clear copy.
This chapter sets out some guidelines to follow when preparing a document for filing at Companies House.
2.How should I set out documents?Documents filed electronically
Documents filed electronically must comply with the specifications set out by the registrar in his rules on electronic filing. The formats for software filing are contained in the rules published on the website, and our website contains all the formats you will need to file via that method.
Paper documents
Generally, every paper document sent to Companies House must state in a prominent position the registered name and number of the company or LLP. There are a few exceptions to this rule, which are set out in the published registrar's rules.
Paper documents should be on A4 size, plain white paper with a matt finish. The text should be black, clear, legible and of uniform density. Letters and numbers must be clear and legible so that we can make an acceptable copy of the document. The following guidelines may help:
When you fill in a form please:
- use black ink or black type
- use bold lettering (some elegant thin typefaces and pens give poor quality copies)
- don't send a carbon copy
- don't use a dot matrix printer;
- remember - photocopies can result in a grey shade that will not scan well
When you complete other documents, please remember:
- the points already made relating to completing forms
- to use A4 size paper with a good margin
- to supply them in portrait format (that is with the shorter edge across the top)
- to include the registered number and name on the first page
3.Where can I find out more about this?For further guidance on print requirements please visit our website or email your enquiry or telephone 0303 1234 500.